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Banking: Deposits

You can create banking deposits within Zubifi. A deposit is used to move money from Undeposited funds into your Bank accounts. It can also be used to deposit money directly into your bank account without being attached to an existing payment or sales receipt. The deposits are available in the Transactions area.

Creating a Deposit

To create a new Deposit click the PLUS icon in the upper right corner of the screen (beside the user icon). Then select “Make Deposits” from the menu under the “Banking” heading. Then fill out the header information to suit your needs. Like other documents you can add attachments using the paperclip icon at the top of the page.

DOCUMENT NUMBER The document number is defaulted to an auto-generated value starting with DEP0001 and incrementing by one. You can change this value to meet your own needs as it is used strictly for tracking purposes within Zubifi.

MEMO The memo line allows you to add a note or comment regarding the deposit and is only available within Zubifi.

RECEIVED PAYMENTS The received payments area displays all of the payments and sales receipts that you have collected and have not yet been deposited. The money for each of these items prior to being deposited is stored within the Undeposited Funds account. Check the box beside each line that you wish to deposit. Make note that the entire amount must be deposited and cannot be subdivided into multiple deposits.

OTHER INCOME To enter additional income not tracked under another transaction item add individual line items for each component in the Other Income section. It is normal to select an Income account (such as “Sales”) in the Account box or create your own income accounts using the “[add new]” selection. Enter a description of the income, the amount, and if the income is directly tied to a customer then select the contact name.

You can add more line items if needed using the “Add Line Items” link at the bottom of the Other Income area. You can remove existing line items using the delete marker on the right of the line item rows.

CUSTOM FIELDS Deposits support custom fields that can be set under the Settings menu. You can add up to 20 custom fields that will be available to all deposits.

Bank Reconciliation

Once a deposit has been reconciled with your bank statement it will not be able to be modified so make sure that everything is accurate on the deposit prior to completing your bank reconciliation. If you need to make a change to a deposit after reconciling then you will need to go into the bank reconciliation and undo the previous reconciliation.

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banking/deposits.txt · Last modified: 2019/09/30 20:30 by admin